Manager, Special Events

Job No: CSH113
Location: Toronto, ON

  • Fantastic opportunity to develop your career while making a difference in your community
  • Join a friendly, dynamic, welcoming, and inclusive team of caring professionals
  • Earn a competitive salary of $80,000 to $100,000 per year, plus excellent benefits

About Casey House Foundation

Casey House Foundation raises funds exclusively for Casey House, a specialty hospital providing ground-breaking holistic care for people living with and at risk of HIV. We offer a growing mix of inpatient, outpatient, and community-based services that meet clients where they are in their individual journeys to health and wellness. Casey House believes clients deserve dignity and judgment-free health care. Through their innovative and comprehensive approach, an extensive interdisciplinary team provides holistic care within the context of people’s lives, choices, communities, and circumstances. Casey House is much more than a place for clients to get better. It’s a place where clients receive compassion. Where they can feel empowered. Where they can feel respected. Where they can feel included.

To support us in this work, we are committed to building a team that reflects the diversity of the community in which we live and serve, including 2SLGBTQ+, Indigenous, Black, and other racialized communities, as well as those living with HIV. Every Casey House staff member, peer, and volunteer acts and delivers care to clients in accordance with our purpose, values, and philosophy of care. If you share our values, we would love to have you in our team!

Casey House is committed to providing accommodation in all parts of the hiring process. If you require an accommodation, please notify us, and we will work with you to meet your needs.

For more information about Casey House, please visit our website.

About the Opportunity

Casey House is looking for a Manager, Special Events to join our team in Toronto, ON, on a full-time basis. 

Reporting to the Chief Development Officer (CMDO) the Manager, Special Events will be directly responsible for planning and executing fundraising and stewardship events in support of Casey House.  Key activities include: producing and executing events that achieve revenue goals within approved expense budgets; tracking event budgets; formal evaluation of activities; development of collateral and marketing materials; and performance measurement of Casey House’s signature events as outlined in the Casey House Foundation’s annual business plan.  The Manager, Special Events supervises one full-time Events Specialist.

More specifically, your responsibilities in this role will entail, but are not restricted to:

Event Management:

  • Create and develop written plans, budgets and performance measurement indicators for each event.
  • Achieve each event revenue goal within approved expense budgets.
  • Manage and oversee the execution of each event at a high level of excellence and guest experience, including:
    • Collaborating with the Communications Director to develop and execute event marketing strategies including working with contractors on the design and print of collateral materials including invitations, catalogues, signage, etc.
    • Overseeing the coordination, collection, valuation, documentation, and final financial reconciliation of all raffle and auction items including works of art.
    • Developing menu and all applicable price and logistical negotiations with caterers.
    • Collaborating with the Development Officer, Corporate Partnerships on all event sponsorship and in-kind event support/gifts.
    • Overseeing and monitoring ticket/table sales while developing and executing proactive plans to address potential shortfalls.
    • Securing all necessary event permits, licenses and insurance certificates.
    • Developing event budgets with the CDMO, monitoring revenues and expenses, and providing final revenue reconciliations in conjunction with the Finance Department within 30 days of the close of each event. 
    • Creating and distributing all post-event acknowledgment and donor outcome packages and letters.
    • Creating formal written reports for each event, detailing successes, challenges and recommendations for following years.
    • Keeping accurate and up-to-date records related to each event.

Volunteer Coordination:

  • Manage event committee volunteers by preparing meeting agendas, materials, meeting notes and coordinating all event committee meetings.
  • Liaise with the Volunteer Coordinator for the recruitment and supervision of event volunteers.

Corporate Responsibilities:

  • Foster positive interpersonal relations with Board of Directors, donors, sponsors, event attendees, volunteers, staff and community.
  • Deliver a donor and customer service-focused approach to delivery that is both professional and consistent with Casey House's mission and values.
  • Proactively embrace innovation through ongoing process improvements and recommendations.
  • Actively support and promote Casey House operations and team approaches.
  • Other duties as assigned.

About You

To qualify for this role, you must have a minimum of 5 years of related work experience in special event planning, direct experience in a not-for-profit environment preferred.  

The following skills and qualifications will also be required: 

  • University degree or equivalent in related training and experience.
  • Proven success in executing complex and high-profile fundraising events that meet revenue goals.
  • Extensive budget management and supplier negotiation skills.
  • Demonstrated good judgement, flexibility and leadership skills
  • Experience working with and supervising event volunteers and senior volunteer committee members.
  • Excellent communication (verbal and written), interpersonal and organizational skills.
  • Excellent MS Office Suite skills.
  • Experience with RE NXT and OneCause is an asset.
  • Membership in AFP is an asset.
  • CFRE designation an asset.
  • A valid driver's license and access to a vehicle are preferred.
  • Ability to work flexible hours, including evenings and weekends.

Most importantly, you will join us with an open mind, and a compassionate and empathetic desire to make a positive difference in your community. 

Please note: screening for this position will include a psychometric assessment and a relevant portfolio of work may be requested.

About the Benefits

For your hard work, you will be rewarded with a competitive salary of $80,000 to $100,000 per year, based on experience and skills, as well as the following excellent benefits:

  • Extended health and dental coverage
  • Life insurance and LTD insurance
  • Participation in Healthcare of Ontario Pension Plan (HOOPP)
  • Competitive personal entitlement plan
  • Flexible working arrangements 
  • Free on-site indoor parking available on a first-come basis
  • Generous annual professional development program
  • Access to 24/7 Employee Assistance Program

If this sounds like the opportunity for you, apply now! 

Please be aware that Casey House has adopted a mandatory COVID-19 vaccination policy, which requires all staff to be fully vaccinated, or for those not able to receive the COVID-19 vaccine, provide medical documentation and undertake point of care antigen testing no later than 48 hours prior to the start of each shift. 

Casey House is committed to providing accommodation in all parts of the hiring process. If you require accommodation, please notify us, and we will work with you to meet your needs.

Apply Now

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Casey House is collecting personal information from you as part of the recruitment and selection process. We recognize the importance of privacy, and are committed to ensuring the privacy of your personal information collected and/or received by us. Please direct any questions or concerns to

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About Casey House

Casey House is committed to fostering an inclusive and accessible working environment, and we welcome applications from the communities we serve. We support learning, and promote new ideas and professional development in our staff, valuing each employee’s unique strengths and contributions. All of our staff, volunteers and contractors are professional, compassionate people dedicated to contributing to the quality of life for our residents and community clients.